We are so excited that you are interested in applying to be one of our amazing Artisans at the Deer Lake Craft Festival!
The 2020 Call for Artisans is now OPEN until May 1, 2020.
Thank you for your interest in participating in the Deer Lake Craft Festival! Please note that the Deer Lake Craft Festival usually sells out early and a long wait list for jewelry & soap artisans. If you are interested in participating for the 2020 Festival book early. Until full payment for the space rental AND BAC membership you are NOT a confirmed Artisan and may be put on a waiting list.
2020 Deer Lake Craft Festival: November 20, 21 & 22, 2020
FAQs & General Terms and Conditions
How much does it cost to be an Artisan @ the Deer Lake Craft Festival?
Booth fees for an 9′ x 4.5′ total space is $300 plus $25 BAC membership. All Artisans that participate in the Festival must be BAC member. You NEW Artisans – YOU DO NOT NEED to be a BAC member to apply . If you are accepted to the Festival membership can be purchased online at the link here.
The Festival facility set-up is very organic in the sense that we do not set up ‘booths’ with drape and piping. It is up to the Artisans to decorate their tables with displays.
Electricity can be provided at the cost of $15.00 per booth space. Available for everyone. MUST be booked in advance and cannot be set-up during the event if not scheduled and paid for.
How many people attend the Festival?
Our 2019 Winter Festival saw more than 4,00+ attendees come through the Shadbolt Centre doors. Now that we partner with the City of Burnaby, expect more and more!
How does the Festival organizer jury applications?
We receive an overwhelming number of applications for the Festival, and narrowing down our choices is always difficult! Our goal is to make sure we have the best collection of artists, designers, and crafters. Each application is considered and juried based on a number of criteria, including the craftsmanship of the products you’re marketing, the creativity of your brand, the quality of your website, and your social media presence. We look to see if you promote and market! Other considerations will include how many similar artisans are in the event.
We always love to have fresh talent at the Festival and highly encourage new artisans to apply!
In 2020 the jurying will occur beginning December 2010 until May 1, 2020. You will be notified of your acceptance via email.
Can I sell a product that I didn’t design myself?
BIG NO! In order to be accepted as an Artisan, everything you sell needs to be designed by you and handmade right here at home. We don’t allow any mass-produced items to be sold, or any products that are manufactured outside of Canada.
What’s included with my space @ the Deer Lake Craft Festival?
Exhibitor space comes with 8′ OR 6′ table and 2 chairs. (unless specified that you DO NOT WANT a table) Accepted Artisans can purchase the use of an electrical outlet for $15. Artisans MUST provide their own table cloth and other display items. All tables MUST be draped with a table cloth to the floor. The space provided (9 x 4.5) includes max 8′ x 2.5 wide table (provided) plus 2′ sitting/standing space for you as well as enough room (1′) to walk into your booth area = 9 x 4.5 space.
Try to make space information as clear as possible . . . the total amount of space you have is 9×4.5 which includes the table, standing and walking area for you.
You are not permitted to put items in front of your booth on the floor as this is a tripping hazard. Tacks, staples or other sharp objects are not to be used on the tables or walls.
Will there be photos taken?
Big YES! A volunteer photographer take photos of your booth/products and usually the artisan and the booth for future promotional use. We post daily during the event weekend on all social media platforms. By applying as an artisan you accept the fact that YES you and your booth will be photographed!
I make food products. Are there additional rules I need to follow?
YES! Please contact Fraser Health to find out what the requirements are for the type of food you make. You will be required to upload a copy of your permit (or letter of exemption or inspection report) on your Artisan application. Applications without the required documentation will be discarded without further consideration.
Additional forms will be required of you if you intend to offer samples at the show.
Can I share my space with a friend?
YES, we do allow sharing table space with a friend BUT they must be juried into the show. There is ABSOLUTELY NO SUBLETTING of the space.
I really want to be part of the Festival, but I can’t be there for the entire event. Can I book a booth for just one or two days?
NO. If you’re accepted to the show, you must commit to participating in all 3 days of the event. Please coordinate someone else to manage your booth, as our volunteers are unable to take money.
If I exhibited as an Artisan in previous years, do I still have to apply?
Prior participation doesn’t guarantee acceptance to future events; you need to submit an application for every event you’d like to participate in. If you were an artisan over 4 years ago (prior to 2014) you will need to reapply and pay the new artisan fee.
What are the event hours?
Friday, November 20 – 11 am to 7 pm
Saturday, November 21 – 10 am to 4 pm
Sunday, November 22 – 10 am to 4 pm
What is the schedule for set up and take down?
Set-up for the events occurs Friday morning from 8:00 am to 10:30 am. You must be completely set up by 10:30 am. You will not have access to the building to until 8:00 am. Sorry not sorry but that is not negotiable. Table set-up and location are carefully planned and we ask that the table not be moved.
There is temporary parking near the entrance doors for unloading. As soon as you finished unloading you MUST move your car!
During the event you must unload any extra stock prior to the opening time. You are NOT permitted to use a dolly to unload during event hours. It disrupts other artisans and a safety hazard for visitors.
Take down of your booth is Sunday after 4:00 pm.
Social Media – Promo/MKT 101
The Burnaby Arts Council has made a great deal of effort to market the event and constantly improve the experience for you. We have a fabulous website with exhibitor information and links to either your facebook page or website. We will have boosted and paid for advertising on Facebook & Twitter. Paid Advertising through the Burnaby Now Digital Ads, Burnaby Now, Tricity News, Vancouver Courier & the New West Record.
Part of you participating in the event is promoting and marketing the event! We need your assistance to help make this event event more of a success.
Is there parking for artisans?
In a nutshell . . . NO! Please be advised there is NO parking for vendors at the Shadbolt facility on Saturday and Sunday during the event. We are reserving all parking for visitors, no parking passes will be provided. On Saturday and Sunday please park at Burnaby City Hall, it is only a short 5 minute walk to the Shadbolt Facility.
As soon as you are finished unloading your supplies on Friday morning you MUST move your car to street parking.
What if I get accepted as an Artisan into the Festival, but I need to cancel?
Cancellation Schedule 2020
Cancel before August 31, 2020 – 75% refund
Cancel after September 1, 2020 – 50% refund
Cancel after October 1, 2020 – 25% refund
Cancel after November 1, 2020 – all exhibitor fees and options are non-refundable.
All Artisans participating in the Festival must be current BAC members.
Please click the button below which will take you to the ONLINE membership form. BAC membership is NON-REFUNDABLE.
For NEW Artisans – you DO NOT need to be a BAC member to apply. If you are accepted to the Festival membership can be purchased online at that time.